What is the most popular video conferencing tool?

What is the most popular video conferencing tool? : Microsoft Teams’ Top 10 Video Conferencing Programs . Zoom. Google Workspace Skype. Meetings via Webex. BlueJeans Meetings. Go To Meeting. a Webex App.
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Web conferencing tools are critical for facilitating remote meetings. By bringing remote teams together , online meeting tools help businesses save on travel expenses and time. They make internal conversations easy and quick. Desktop sharing and collaboration features further improve team productivity.

  • How Can Web Conferencing and Online Meeting Tools Benefit Your Business?
  • The Top 22 Web Conferencing and Online Meeting Tools
    • #1: Zoho Meeting
    • #2: Livestorm
    • #3: WebinarJam
    • #4: ProfiConf
    • #5: GoToMeeting
    • #6: Easymeeting
    • #7: SuiteBox
    • #8: Adobe Connect
    • #9: Skype
    • #10: Google Hangouts Meet
    • #11: Zoom
    • #12: join.me
    • #13: BlueJeans
    • #14: BigBlueButton
    • #15: UberConference
    • #16: Intermedia Unite
    • #17: Mikogo
    • #18: Vast Conference
    • #19: MegaMeeting
    • #20:Cisco Webex
    • #21: Unified Meeting
    • #22: ezTalks
    • #23:WebRoom
    • Bonus Tool #1: Unlimited Conferencing
  • FAQs
  • Ready to Get Started?

Table of Contents

How Can Web Conferencing and Online Meeting Tools Benefit Your Business?

Customers can see product demos thanks to conferencing software solutions. Realtors can, for instance, host a virtual home showing for clients and agents with live commentary. You can significantly increase sales with innovations like these.

Even after closing a sale, you can keep delighting customers by conducting product demos and troubleshooting sessions using web conferencing tools This greatcustomer retention strategy can earn you many repeat customers

Pro Tip: Check out the added features that each platform offers which can make the meetings more engaging online. Choose the best platform for your needs based on thoseparameters.

Disclosure: This content has a few affiliate links, which means if you click on them, I will get a commission (without any extra cost to you).

Here are some of the best web conferencing and online meeting tools:

#1: Zoho Meeting

You can host online meetings and webinars directly from your browser with the help of Zoho Meeting, a powerful web conferencing solution. works flawlessly on a variety of devices, including desktop (Windows, Mac, Linux), laptops, tablets, smartphones, iPads, etc.

Large webinar events can be planned, and you can live stream them on social media while hosting interactive video conferencing and contextual screen sharing.

Advanced security options can be set by a super admin, who can also manage the accounts of multiple users. Any team can more easily plan and host calls with clients, prospects, and coworkers from other apps thanks to integrations with numerous programs like CRMs, project management tools, marketing automation tools, and event management tools.

Zoho Meeting is suitable for businesses of all sizes like startups, SMBs, and large enterprises.

Key Features

  • Embed meetings and webinars on a website
  • Automated recordings and advanced preferences
  • Email customizations
  • Downloadable reports and analytics
  • Advanced attendee engagement during sessions
  • Screen sharing option is available even from mobile devices


  • No downloads for attendees
  • No time limit even in the free edition
  • Easy file sharing during meetings
  • Vastintegrations with other apps


  • Attendee limit capped at 1,000 (coming up with 3000 soon)

Case Study

Companies like IIFL, TAFE, etc., are using Zoho Meeting’s meeting capabilities for their internal discussions, external calls with clients and prospects to convert customers from their CRM. They also organize large events using the webinar capabilities of Zoho Meeting.


There is a free version of Zoho Meeting available. The paid pricing starts at $3. 00/month per host for Meetings and $19/month per organizer for Webinars.

Image via Zoho Meeting

Pro Tip: You can have multiple co-organizers to manage attendee engagements with advanced Q&As when you expect more audience in your session.

#2: Livestorm

Livestorm is a video communication solution that lets you manage every part of your online event or meeting, right from your browser It helps you automate your pre-event promotion process, engage your live audience, and provide you with detailed analytics to analyze later

Livestorm can be used by teams of all sizes on any mobile, desktop, or tablet computer of their choice. It’s easily adaptable, ideal for meetings, sales, demos, webinars, conference calls, podcast interviews, orany online event.

Key Features

  • Browser-based tool
  • Automated recordings
  • Advanced analytics
  • Chat, poll, and question tabs
  • Screen sharing option available
  • Digital whiteboards


  • It’s easy to collaborate with teammates from the dashboard
  • You can stream from any tablet, mobile, or desktop
  • Modify pre-built landing pages with your own branding


  • Attendee limit capped at 1,000

Case Study 

Companies like Spendesk are using Livestorms webinar capabilities to convert customers, reduce churn, and host high-quality sales demos


There is a free version of Livestorm available The paid pricing begins at $39 00/month per host for Meet Premium, and $109/month per hostfor Webinar Premium

Image via Livestorm

Pro Tip: You can leverage automated on-demand webinars to ensure that more people can see your webinars without time constraints.

#3: WebinarJam

You can broadcast your events live with the help of the software WebinarJam. Your audience can access all of these features on WebinarJam, from registration to replay.

Wondering who WebinarJam is designed for?

From enterprises to solopreneurs, its a software program that can help everyone reach out to their target audience

Whether you want to deliver PowerPoint presentations or share your screen with others, you can be assured that your audience sees you in high definition with WebinarJam.

Key Features

  • Live chat with moderation capabilities
  • Option to automatically recordyour events
  • Schedule sessions
  • Real-time polls
  • Landing page builder
  • SMS and email marketing


  • Options to add attendees on screen
  • No download required as it is a browser-based solution
  • Easy file-sharing options
  • One-click registration option
  • Works on all devices, including mobile phones, tablets, laptops, and desktops.


  • Live videos can sometimes havea few seconds lag
  • Few customization options for page templates


  • Basic Plan: $499 per year
  • Professional Plan: $699 per year
  • Enterprise Plan: $999 per year

You can get a 14-day trial for only $1 For the paid plans, you also get a 30-day money-back guarantee if you are not satisfied with their software program

Pro Tip: If your webinar is not running smoothly, just use the Panic button.WebinarJam automatically boots up another live room and transfers everyone there.

Image via WebinarJam

#4: ProfiConf

ProfiConf is the one-stop destination for all your video conferencing and meeting needs.It brings HD conferencing capabilities to your browser so that you can get started with your meetings in seconds.

Key Features

  • Cutting-edge security to keep data safe
  • Web-based solution without the need to download anything
  • Share screens, files, presentations, etc.
  • Ability to record the conference


  • No need to download anything
  • Easy to use for team meetings
  • Ability to share whiteboard


  • YouTube streaming isn’t possible
  • File hosting capacity for the free plan is 500MB


Free plan for meetings with up to 2 participants Pro plan is priced at $12/month, and the Premium plan costs $25/month

Image via ProfiConf

Pro Tip: You can assign roles topeople in case the audience is large. This will help you manage the meeting better.

#5: GoToMeeting

GoToMeeting is a collaboration software that lets enterprises conduct super-effective online meetings and webinars Using the commuter mode, you can hostand attend meetings on the go Voice commands via Siri give you additional flexibility

GoToMeeting is cloud-enabled which means you don’t need to record meetings or take notes. It also generates chat backups and transcripts automatically.

Key Features

  • Screen sharing
  • Mobile conferencing
  • Meeting recording and transcription
  • Video and voice conferencing


  • Auto-connections from the mobile app
  • Abilityto see presentations from your screen
  • User-friendly interface


  • Unable to have multiple meetings at simultaneously
  • Long learning curve

Case Study

Companies like Gainsight are using the conference features of GoToMeetings to streamline operations and expand their brands. They have been able to improve employee morale and build sales productivity through its use.


The Professional pack costs $12 monthly and the Business pack costs $16, both to be paid annually.

Image via GoToMeeting

Pro Tip: Usethe Smart Meeting Assistant’s transcripts to share what was discussed in the meetings.

#6: Easymeeting

Easymeeting is one of the best web conferencing software solutions. It is completely aligned with user needs. Users get an Easynumber, which they can share on the tool’s global directory. Start or join a meeting by clicking the number. The toolworks best on Windows and Mac devices.

Key Features

  • Free meeting room in the cloud
  • Access to Easymeeting directory
  • 24×7 live support
  • Available on Android and iOS


  • Easy to set up
  • Global video directory to help you search and get found too
  • Forward incoming calls to video conferencing system


  • Video quality in web browsers isn’t as good as the client

Case Study

Several universities, including the University of Tromso and Endicott College, use Easymeeting to connect with students and campuses worldwide.


Get a team license (includes 10 virtual meeting rooms) for $239 per month or a single-user license for $19 per month.

Image via Easymeeting

Pro Tip: Leverage its global video directory to search for contacts who’re already using the tool.

#7: SuiteBox

SuiteBox is designed to bring customers to your doorstep virtually andoptimize your sales workflow. This web conferencing software solution helps businesses reach their sales target efficiently.

Key Features

  • Validate digital signatures through VideoSignTM
  • Works on all browsers across all devices
  • Video recordings accompany all signatures


  • Bank-grade encryption
  • Works on all major browsers and devices
  • Ability to share documents


  • Can share only PDFdocuments

Case Study

Moonstone Compliance Pty Ltd uses SuiteBox to get their compliance reviews done digitally without the need to travel to different places for meetings


Contact the sales team for prices and installation guidance.

Image via SuiteBox

#8: Adobe Connect

Adobe Connect is one of the leading online meeting tools for its cool customization options and friendly interface It lets you personalize your meeting rooms and add customizable podsfor greater functionality

Adobe Connect enables you to include Q&A, polls, games, and simulations to make your meetings more engaging. Inbuilt storage, strong data security, editing and recording capabilities, and VOIP integration are all present.

For $50 per month, you can host meetings for up to 25 people using Adobe Connect Meeting. Priced at $130 per month, Adobe Connect Webinar.

Image via Adobe

#9: Skype

Skype is arguably the most popular web conferencing tool It is cross-device and easy to use With Skype, you can hold one-to-one and group meets, complete with funky chat reactions and easy @mentions

Andguess what?

Private chat, Skype Web, Skype Interview, live subtitles, and HD video calling are some of Skype’s more sophisticated features. It is truly versatile thanks to its integration with Alexa and Xbox. Send SMS using the app, as well as make inexpensive local and international conference calls.

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Meetings with up to 250 participants can be facilitated using the free tool Skype for Business. Accessible from PC/Mac, iPhone, and Android devices, it is integrated with Microsoft Office apps.

Image via Skype

#10: Google Hangouts Meet

Want to schedule meetings on the fly?

You can schedule meetings on the fly using Google Hangouts Meet Its lightweight app version runs smoothly on iOS and Androiddevices This end-to-end meeting solution is integrated with Google Calendar and Google Docs Access all of Googles apps from one window

For participants who are on the go, the Enterprise edition offers a dial-in option. Each participant receives meeting-related information (such as the agenda) with the invite because Meet and Calendar are integrated.

Contact Google’s sales team for G Suite subscription details.

Image via G Suite

#11: Zoom

Another great conferencing tool is Zoom Meetings and Chat It supports HD audio and video calls and content sharing with up to 1000 meeting participants Zoom is synced end to end withyour calendar via Outlook, iCal, and Gmail

Want to make a good impression in video meetings?

Take advantage of Zoom’s Touch Up My Appearance and Virtual Backgrounds features.

In addition, you can password protect and encrypt your chats, and no data is ever lost on Zoom You can access even 10-year-old archives and retrieve content

Zooms basic plan is free for holding meetings with up to 100 people, limited to 40 minutes Its pro plan costs $14 99 per host, to be paid monthly

Image via Zoom

#12: join.me

join me is a widely-used web conferencing tool that we love for its video bubbles and audio clarity In its PRO and BUSINESS subscriptions, you can get toll-free numbers and local calling numbers in 50+countries

join While giving presentations, attendees can freely brainstorm using my virtual whiteboard for the iPad and iPhone. You can seamlessly switch roles during a meeting and simultaneously broadcast a session to hundreds of participants.

join. my LITE, PRO, and BUSINESS plans cost $10, $20, and $30 per month, respectively.

Image via join.me


Meeting tools just got smarter BlueJeans has built-in analytics to identify critical discussion points and auto-assign action items to participants Efficient follow-through improves a meetings effectiveness

Slack and Skype for Business are just a couple of the places where you can integrate the tool. Don’t want to add another app to your mobile device? Use any PC browser to access BlueJeans directly.

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Image via BlueJeans


BigBlueButton is a web conferencing tool designed to facilitate e-learning If youre an educator looking to deliver lessons to your remote students, you will love the whiteboarding and recording features of this software solution

Schools can use BigBlueButton plugins intheir LMS for seamless switching between e-learning courses and meeting mode This fully-loaded tool is free

Image via BigBlueButton

#15: UberConference

Calling conferences is made easier by UberConference. You can easily start, join, and manage meetings with Thedashboard’s one-click tools. Though small in size, the app version is packed with functionality. It works with both Android and iPhone devices.

Real-time webcast and webinar analytics are available through UberConference’s integration with Salesforce. For your meeting calls, you can use a variety of local US or Canadian dial-in numbers. Free call recording and free incoming international calls are some of its standout features.

UberConference is free to use, but each user must have a PIN in order to hold meetings with up to 10 people. A subscription is $15 per month for 11–100 participants.

Image via UberConference

#16: Intermedia Unite

This online meeting toolgives you a seamless communication experience by combining instant messaging, audio/video conferencing, file and screen sharing, and document management

Create a channel between your corporate PABX and mobile devices so that participants can join meetings from anywhere at any time Brand your meetings with your logo Pass meeting control to attendees Assign and de-assign meeting roles Auto-send meeting notes for a recap Do this and more using this smart web conferencing tool

Getin touch with the sales team for prices.

Image via Intermedia

#17: Mikogo

The most prominent feature of Mikogo is its free screen sharing option. For participants to visually represent their ideas, it has a multi-user whiteboard and annotation tool.

Its remote control lets a user pass the keyboard and mouse control to other participants Use the Application Selection tool to remove distractions from the screen and let your presentation take center-stage

Mikogos single-user license is priced at $14 per month, to be used only for 1:1 meetings For meetings with up to 25 people, youll have to pay $16 monthly

Image via Mikogo

#18: Vast Conference

Want to touch base with your remote team members or global customers? Wish to make a great first impression in a virtual interview? Vast Conference is your answer

Use the practical mobile app to quickly schedule meetings. Branded design elements can be used to customize conference rooms. In a flash, share screens and content. Add participants to a meeting, modify participants’ access rights and roles during the call, and manage your entire account from a single interface.

There is a $11 fee for the Essentials, Standard, and Professional plans (for 10, 100, and 250 attendees). 99, $15. 99, and $31. respectively, 99 per month.

Image via Vast Conference

#19: MegaMeeting

This HIPAA-compliant tool works well for running webinars and video conferences. From sending invitations to sharing transcripts with attendees, it handles every aspect of your meeting needs. With the automatic reminders for meetings feature, you can guarantee a full attendance.

Take advantage of WebRTC to securely stream your webinars. Enjoy a seamless exchange of data, voice, and video content with MegaMeeting.

The Starter edition costs $19 per month if youpay annually, and $29 if you pay monthly

Image via MegaMeeting

#20: Cisco Webex

Another well-liked web conferencing tool is Cisco Webex. Before a meeting, find out everything there is to know about each participant, including their employer and position. The webcasting feature allows you to connect with up to 100,000 people. Up to 3,000 participants can join one Cisco webinar at once.

Breakout rooms and automated grading tools are helpful in running efficient teaching and learning sessions.

Contact Cisco’s sales team for pricing information.

Image via Cisco Webex

#21: Unified Meeting

DMS created the exclusive web conferencing and audio/video meeting tool known as Unified Meeting. To provide users with additional meeting solutions like Microsoft Office Live, DMS has strategically partnered with Cisco and Microsoft.

Your Outlook calendar and instant messaging programs are automatically synced with Unified Meeting. When a user clicks the meeting link in their invite, they can schedule, join, and manage online meetings. Custom holds, dial-in numbers, and intelligent reporting are a few of the tool’s standout features.

With your subscription to Microsoft Office and Webex, get all DMS tools as a package.

Image via dmsgs.com


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Another great feature is cyclical meetings You get a single meeting ID that youcan reuse in daily or weekly team meets You get auto-generated meeting transcripts which you can share with attendees or keep for your records

Starting at $10 per month, this includes 2GB of cloud storage and Mp4 cloud recording.

Image via ezTalks

Pro Tip: If you need a tool to close deals faster online, choose to go with SuiteBox.

#23: WebRoom

WebRoom is a free web conferencing tool for conducting online teaching sessions and meetings All you need to do is register using your Google account and create a meeting room Paste the meeting link in your shared Google docs, slides, and sheets Start the meeting and people can join in by clicking the link

Use its Workspace featureto upload media files that can people can download and share during meetings Independent screens let each participant scroll through shared content at their own pace Interactive whiteboard and LMS plugins improve content delivery tremendously

Image via WebRoom

Bonus Tool #1:Unlimited Conferencing

As the name implies, Unlimited Conferencing gives you unlimited minutes for your meetings in all its plans You also get local and international dial-in numbers in most countries

For better audio quality, the tool reduces distracting background noise. Use one of their talented voice actors to record meeting introductions. Even their transcription service is available on the platforms for a small fee.

Purchase the license for $9. 95 and $14. 95 per month for a maximum of five and ten visitors, respectively.

Image via Unlimited Conferencing

Pro Tip: You can assign roles to people in case the audience is large. This will help you manage the meeting better.


Q1 .What is the best free online meeting platform?

A. Skype is the most popular and one of the best free online meeting platforms. Using Skype for Business, you can conduct an online meeting for as many as 250 participants.

An excellent free plan with fewer features is available with Zoom, another fantastic online meeting platform. You can hold a meeting with up to 100 people using that for up to 40 minutes.

Q2. How do I create a free meeting online?

A. You can use one of the top online meeting platforms like Skype or Zoom to host free meetings with many participants. Most paid tools also offer free trials or basic free plans that you can try for creating free meetings.

Q3. What is the best video conferencing solution?

A. There are numerous free and paid video conferencing solutions available in the market. Hereis our list of the top ten video conferencing solutions:

  • Livestorm
  • WebinarJam
  • ProfiConf
  • GoToMeeting
  • Easymeeting
  • SuiteBox
  • Adobe Connect
  • Skype
  • Google Hangouts Meet
  • Zoom

Q4. What is a good cloud-based web conference tool?

A. GoToMeeting and Easymeeting are two good cloud-enabled web conferencing solutions that you can try.

Q5. Why is Zoom sopopular?

A. The main reason why Zoom is so popular is that it offers a free plan that allows you to host meetings with up to 100 people for 40 minutes. It is one of the best web conferencing solutions that you can not only try but continue using for free for as long as you want.

Q6. Is GoToMeeting free?

A. No, it is a paid web conferencing solution that offers different plans based on your requirements. However, youcan try the tool for free using their 14-day free trial option.

Q7. What is the best free meeting app?

A. Skype and Zoom (free plan) are considered to be the two best meeting apps that are available for free. The mobile apps for both these are available in the Google Play Store as well as the Apple App Store.

Q8. Is Zoom only free for 40 minutes?

A. Actually, Zoom is free forever, as long as you are okwith the limited features. So, if you want to host meetings of less than 100 people for 40 minutes at a time, then you can keep using Zoom for free. Many people break their meetings into 40-minute slots to keep using the tool for free.

Q9. Does Google have a video conferencing app?

A. Yes, Google Meet is a video conferencing app that offers both free and paid plans. Using the free plan, you can conduct meetings of up to 100 participants for up to 60minutes at a time. If you have more requirements, you can opt for their paid plans meant for businesses and enterprises.

Ready to Get Started?

Thats our roundup of the best conferencing and online meeting tools All of them come with free trial periods and affordable subscription plans Use them to stay connected, improve productivity, and boost your brand image

Dont forget to share your feedback in the comments below

Disclosure: This content has a few affiliate links, which means if you click on them, I will get a commission (without any extra cost to you).

The areas of influencer marketing, product launches, sales funnels, targeted traffic, and website conversions are the areas of expertise of digital marketing consultant Shane Barker. He has provided advice to a number of A-List celebrities, Fortune 500 companies, and influencers with digital products.


What is the most popular video conferencing tool?

What is an example of a video conferencing software? : Skype Meet Now Skype Meet Now (opens in new tab) offers some excellent video conferencing features, even in its free tier These include group calls to up to 50 people, screen sharing options, and most notably, the ability to automatically blur backgrounds
What is the easiest video conferencing software? : The Best Free Video Conferencing PlatformsZoom Gmail Hangouts. Dialpad Meetings. TrueConf Online. Skype. FreeConference. Lifesize Go. Video calls on Slack.
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Video conferencing software isn’t niche anymoreit’s the main place meetings happen It’s true in remote companies, it’s true in hybrid companies, and it’s increasingly true in companies that mostly work in physical offices

So low-quality video calls aren’t a niche problemthey’re bad for productivity all around Every dropped call is a major annoyance, and it’s also not acceptable towaste time waiting for someone to set up software that’s not intuitive

That’s why we did our homework for this article. We considered over 30 video conferencing apps and spent a lot of time testing to learn how they stacked up. Here are the five best.

The 5 best video conferencing platforms

  • Zoom for reliable, large video calls

  • Google Meet for Google Workspace users

  • Microsoft Teams for combining team chat and video conferencing

  • Whereby for a lightweight option

  • Webex Meetings for video quality

What makes a great video conferencing app?

How we evaluate and test apps

All of our best apps roundups are written byhumans who’ve spent much of their careers using, testing, and writing about software We spend dozens of hours researching and testing apps, using each app as it’s intended to be used and evaluating it against the criteria we set for the category We’re never paid for placement in our articles from any app or for links to any sitewe value the trust readers put in us to offer authentic evaluations of the categories and apps we review For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog

The most important thing for video conferencing is video quality That goes beyond how the picture looksthe best quality in the world doesn’t matter if people cut out or calls drop constantly We tested each online meeting app to see how well it performed when the quality of the internet connection changed

But that’snot the only thing we were thinking of. There are many consumer-facing video chat apps—FaceTime, for example—that wouldn’t work as a video conferencing app. Businesses need more than just a solid video connection to do meetings. In summary, the best video conferencing apps:

  • Offer high-quality video and audio, reliably. If web conferencing software can only do one thing, this has to be it.

  • Make it straightforward to start, schedule, and joinmeetings. Ideally, meetings can be quickly scheduled and added to your calendar, and there should be obvious links to click when it’s time to join the call.

  • Include collaboration features. Screen sharing and chat are the bare minimum. The best online video conferencing apps go beyond this to offer whiteboarding or even direct collaboration features. 

  • Allow for video recording. Not everyone can make everymeeting—recordings help bridge that gap. Recording a meeting should be as simple as clicking a button in your online meeting software.

  • Make it simple to add people outside your organization. Anyone should be able to click a link and join your meeting without much fuss (though there should also be security features to keep out unwanted participants).

We kept all of these features in mind while considering which Zoom alternatives to test (let’s faceit—that’s what they are), and also focused on these features while testing.

The best video conferencing app for reliable, large video calls

Zoom (macOS, Windows, iOS, Android, Web)

You already know about Zoom People who literally live under rocks know about Zoom It’s the mostpopular video conferencing app out there, and for good reason: it just works

You can be sure that everyone will be able to access a Zoom meeting link you share. There are apps for every major platform, and it’s safe to assume that everyone has them installed by this point. It only takes a click of the link to join a meeting. Nothing detracts from a meeting more than a participant who is unable to attend, so it’s difficult to overstate how important that is.

Zoom is also extremelyreliable It will typically keep your video going even through a weak internet connection, just at a reduced quality level You can record any call as a full-length video, and participants can also use text chat to talk with each other, either as a group or as individual private messages And you can share your screen, an individual app, or just one section of your screen You can even share audio from your computer, if you want

Zoom enables you to connect to room conferencing hardware, schedule video conference calls in advance, and chat whenever you want with any of your contacts. Overall, this team video app comes very close to being ideal.

You can do even more with Zoom by connecting it to Zapier, taking the busywork out of meeting prep and follow-up For example, you can automatically add Zoom calls to your calendar, schedule video conferences when someone books anappointment, or get notifications for upcoming meetings

Zoom Price: Free for up to 100 participants for 40-minute meetings; from $14.99/month/host with the Pro plan, which includes user management, unlimited meeting length, and reporting.

The best video conferencing app for Google Workspace users

Google Meet (iOS, Android, Web)

Google Meet’s best feature, perhaps, is its deep integration with Google’s other apps Whenever you create a meeting in Google Calendar, you’ll get a Meet link that you and your meeting attendees can click to instantly join a call And when you’re in the middle of a call, you can find files from Google Drive and share them in chat, without leaving your call You caneven start a call directly from your Gmail inbox

Live captioning is available on Google Meet, which is very beneficial for accessibility. Although it is unable to recognize when a caller speaks a language other than English, the captions function reasonably well in English. And then there’s the integration with Chrome, which includes a tab-sharing feature that’s great for media sharing and has very little lag when used to stream a brief video as a group (it doesn’t work in other browsers, though).

Meet is a popular Zoomalternative, but it runs in a browser, not an app. This can be seen as a plus, because you don’t need to install anything. In our experience, though, browser-based apps tend to struggle on a large video conference call. Meet is no exception—large calls result in loud laptop fans and reduced quality. In our experience, Meet also doesn’t degrade calls as gracefully as Zoom when your internet connection is slow. But there is a workaround: you can opt to have up to 100,000 participants join viaview-only mode. This mode doesn’t display participants’ video, so they’ll only see and hear whoever is leading the call. Though it’s not the same as a true group video conference, since it limits their ability to chime in, it’s a decent option if you just need one or two people to present to a large group.

Hybrid businesses, or businesses with multiple locations, can use Jamboard touchscreen devices for team collaboration and theMeet conference room devices for full-room video chats. Meet may end up being the best way to communicate with your team thanks to its tight integration with the rest of Google Workspace. And it’s practically free if your business already pays for Google Workspace.

With Zapier, you can connect Google Meet to the other apps you use most For example, you can automatically schedule calls with leads, no matter where they reach you

Google Meet Price: Free for upto 100 participants and up to 60 minutes; from $6/month/user as part of Google Workspace Business Starter.

The best combination team chat and video conference app

Microsoft Teams (web, macOS, Windows, iOS, Android, Linux)

Most team chat apps struggle with video, or treat it as an afterthought Not Microsoft Teams, which offers some of the most robust video conferencing features on the market

The whiteboard, for example, is the best we tested while researching this article You can draw freehand,and the program smooths things outa crappy circle becomes a perfect one, for example This makes it easy to take notes and diagram things on the fly And there are plenty of other collaboration features here The chat from the meeting, for example, is saved in your team chat app for future reference There’s a built-in feature for meeting notes, which arealso shared with the team after the meeting You can even automatically transcribe meetings and share that

If the video wasn’t of excellent quality, none of this would matter. It is. There are numerous features for making the meeting run smoothly, and Teams works well even with lengthy calls. Even gimmicks can promote team cohesion; for example, the together mode visible in the screenshot above is one example.

It’s not a perfect app Microsoft has a tendency to keepadding features to their applications, cluttering up the interface That’s very much the case with Teams And while it’s easy to invite people outside your organization to a Teams meeting, it’s not as seamless as Zoom Expect hiccups if someone doesn’t already have Teams installed

The fact that Teams is bundled with virtually every version of Microsoft Office means that you are probably already paying for it. Check out Teams if you’re looking for a team chat app that also provides high-definition video conferencing.

And you can do even more with Teams by connecting it to Zapier. For example, you can get notifications in Teams whenever your team has a new lead, a new event registration, or a new deal.

The best video conferencing app for a lightweight option

Whereby (Web)

There are many browser-based video conferencing services available. The majority of them are designed to make it simple for anybody to quickly create a meeting link, share it, and begin a meeting. Simplicity is the point

where is the top app in this subcategory. Whereby is ideal if you want to start video conferences quickly. It couldn’t be any simpler to start and share a link, and in our tests, nobody had any trouble signing up. A prominent record button, a chat feature, screen sharing, and support for up to 100 people are all present.

There is also an integration feature, which functions differently than any other feature we tested. For collaboration, the majority of video conferencing applications use some form of screen sharing. which actually embeds productivity apps directly on the page. A document will be loaded immediately in the meeting, for instance, when you open the Google Docs integration. After logging into Google Docs, anyone can edit the document right away because it is the actual document itself that is displayed in the window next to your video chat. There is a case to be made that Whereby integrates with Google Docs more effectively than Google Meet. Whereby’s YouTube integration functions more effectively than it does in Meet, indicating that Google could pick up some tips from this app.

Check out Whereby first if you’re looking for browser-based web meeting software that doesn’t demand participant accounts.

Wherebypricing: Free plan includes up to 100 participants and group meetings up to 45 minutes; from $6.99/month/user for the Pro plan, which offers unlimited group meetings, recording, and custom branding and domains.

The best video conferencing app for video quality

Webex Meetings (iOS, Android, Mac, Windows)

The hardware for video conferences is frequently produced by Cisco. They use Webex Meetings as their video calling app. The emphasis is on video quality, as you might anticipate, and Webex delivers. Everyone appears and sounds better on this service, including Winston, who is pictured above and is perfectly dressed in the right panel, as we noticed right away.

If you triedWebex a couple years ago, you might want to try it againit’s been completely overhauled in the past year

Users need to download an app in order to join a meeting, which is a downside, but the installation is relatively straightforward The collaborative features are particularly noteworthy You can share a document with the meeting, as opposed to sharing the screen Everyone in the meeting can mark up the file There’s also a fantastic virtual whiteboard, comparable to what’soffered in Microsoft Teams, with drawing, text, shapes, and other features As with documents, everyone on the call can collaborate at the same time It’s a great way to think out loud about a project as a group

By connecting Webex to your other apps with Zapier, it’s easy to keep your meetings running smoothly You can automatically add scheduled Webexmeetings to your calendar, for example, or get a reminder in your favorite chat app when a meeting is about to start

Webex Price: There’s a free plan for meetings with up to 100 people, but it lacks some important features like screen sharing and recordings. From $25/user/month for the Business plan for advanced teamfeatures.

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What’s the best web conference software?

All video conferencing systems make the same claim: they enable remote meeting hosting while maintaining face-to-face communication. However, the standout features, quality levels, and limitations of each of the video conferencing solutions on this list—as well as those that aren’t—vary. The best course of action is to test out a few options from this list to see which ones work best for your team.

This article was originally written by Matthew Guay in January 2017 and also includes work by Hannah Herman. The article has since been updated for clarity. The most recent review of apps was done in November 2021.

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Among the most common and major types of video conferencing are 1:1 conversations, internal video calls/team meetings, external video calls with a customer or vendor and large, all-hands meetings. 

1. 1:1 conversations

Perhaps the most common andintimate way people use video conferencing is through one-on-one video calls. This allows managers to effectively manage remote employees and have private one-on-one video chats. In addition, video conferencing is a cost-effective way to conduct a first-round interview with a potential employee, saving time and travel costs. Unlike phone calls, a one-on-one video conference call gives you the advantage of seeing the person you’re interviewing and picking up on nonverbal communication. Things like facial expressions, posture, gestures and tone of voice help you determine the credibility and trustworthiness of the person you’re interviewing. 

2. Internal video calls/team meetings

Internal video meetings are essential for keeping all team members in the loop, especially for companies that have remote employees and more than one office location. Face-to-face teammeetings let you connect with your team members on a deeper level and help create a collaborative and stimulating environment to ensure everyone on your team is being seen and heard while working together as one unit.  

3. External video calls/customer and vendor relationships

It’s obvious that it’s easier to build better client relationships when you can see them face to face. When meeting with customers and outside vendors in person isn’t an option, videoconferencing provides a great alternative. The face-to-face connection allows you to be present and engaged in the meeting and build deeper relationships, regardless of your physical location. External video calls also works well for call center customers services withACD systems your call agents can rely on.

4. Large/all-hands meetings

Town halls and all-hands video conferencing meetings generally take place in large meeting spaces and auditoriums with a number of remote employees calling in. These meetings are often held on a recurring basis as a means of keeping all employees up to date on important events and milestones inthe company. Video conferencing makes it possible for remote offices and employees to call into the meeting to ensure everyone is informed of companywide updates and working together toward the same common goals.  

Video Conferencing for Different Industries

Whether you work for a small startup, a federal government or a global media conglomerate, you need an easy way to meet, collaborate and share ideas and thebest video conferencing equipmentto do so Heres how organizations across a wide range of industries have implemented video conferencing to solve their unique communication challenges

Video conferencing for banking and finance

Banking and financial services are more like most industries in that they depend on building and maintaining trust. Making some of life’s most important decisions and conducting business requires you to look someone in the eyes. With video conferencing, you can free your teams from the hassle of travel while still enabling them to have real, interpersonal conversations.

The Lifesize® Icon 700™ is perfect for connecting with employees, investors, board members and partners locatedanywhere. The best quality in the industry gives you a more meaningful face-to-face connection and makes you feel like you’re in the same room with the people on the video conference call.  

Video conferencing for education

The best educational opportunities from around the world are now available in your classroom thanks to video conferencing technology, which has completely changed education and schools. Video conferencing in the classroom enables amazing, interactive learning experiences, from visiting renowned museums to learning about the stars from astronauts who have seen them from space.

For large classrooms like lecture halls and auditoriums, the Lifesize® Icon 800™ is the perfect fit. The multiple audio and video inputs let you connect multiple devices to drive animmersive classroom experience.

Video conferencing for global business and technology

Whether collaborating with internal teams or with partners and customers, global businessesrely on video conferencing to share information, solve problems and make decisions quickly Video conferencing technology has drastically cut travel costs and time waste associated with in-personmeetings Your teams can now collaborate easily and cost-effectively across offices and with remote workers, keeping projects on time and the business moving forward

Lifesize makes connecting with your clients and potential customers easier than ever before. With a single click of a meeting invite link, anyone can join a video conference call right from their browsers on their mobilephones, tablets or laptops without having to download an app. 

Video conferencing for government and public sector

With video conferencing, public sector organizations and government agencies can authentically connect with their teams and partners while also expanding the reach of their programs. Video conferencing technology instantly connects office staff and field staff, improving operational efficiency and fostering relationships in the process.

Government agencies around the world need video conferencing products that meet rigorous government security, interoperability and performance requirements. Lifesize uses best-of-breed data centers with independent third-party security and privacy certifications to ensure themost secure and reliable foundation possible for government agencies and public sector institutions. 

Video conferencing for health care

The healthcare sector has been completely transformed by telehealth. Patients who are immobile or who reside in remote locations can receive medical attention and be monitored from the comfort of their own homes using a computer or a smart device while still receiving the benefits of in-person consultations with the trusted doctors thanks to telehealth video conferencing. Physicians who oversee multiple clinics can also use video conferencing to communicate with nurses and other support personnel without traveling back and forth between offices.

When dealing with sensitive patient information, data privacy should be your top concern. Lifesize has aligned its products, policies and procedures to support customers in accordance withHIPAA privacy and security rules.

Video conferencing for legal professionals and law offices

In the legalworld, efficient collaboration can make or break a case From communicating with colleagues, experts or witnesses to working with or preparing clients, effectiveinteraction is crucial for success Video conferencing lets teams of attorneys meet, prepare documents together, converse with clients and witnesses, train on new procedures or protocols and participate in executive briefings from the comfort and convenience of their own offices in real time all without spending valuable time traveling

Only Lifesize supports 4K videoconferencing for the clearest, most impressive video and content sharing clarity to strengthen client relationships with more meaningful face-to-face communication.

Video conferencing for manufacturing

Manufacturing firms require quick and simple access to their global supplier base in order to manage global operations effectively. Real-time virtual product reviews with distant plants are made possible by video conferencing. Contrasted with shipping products for in-person feedback, this is a significant time saver. Video conferencing increases manufacturing efficiency at every stage, from procurement to engineering to final product review.

Lifesize lets you share fine levels of details with partners and customers every stage of the manufacturing process with full-motion4K content sharing.

Video conferencing for entertainment

For media and entertainment companies, video conferencing solutions keep collaboration as easy and affordable as possible so you can finish and promote your newest project without adding travel to an already hectic schedule. There is no longer a requirement that casting calls and auditions take place in person or at a single location. The casting process can be made more effective and the costs can be significantly reduced by having actors meet with interviewers via video conference call and recording and live-streaming the interviews for later playback.

Lifesize Record and Share lets you record auditions and interviews and instantly saves them to your personal recordings library to review at alater time or to share with external stakeholders.

Video conferencing for oil, gas and energy

For businesses in the oil, natural gas and energy industry, efficiency is key Whether you are trying to cost-effectively communicate with workers in the field or manageteamsthrough crisis conditions, seamless collaboration is a necessity Video conferencing technology connects office workers and field staff instantly, streamlining operations and reducing costs by eliminating the need for unnecessary travel

With data centers in every major geography, Lifesize’s industry-leading global presence helps you connect with teams around the globe with 4Kvideo and 4K full-motion content sharing quality.


Video conferencing technology is positioned to be an essential communication tool for years to come as the globalization of all industries drives the future of small and enterprise businesses alike. Lifesize enables you to meet in person and connect on a deeper level in the easiest and most efficient way possible, whether you’re hosting a company-wide town hall with hundreds of remote employees calling in or having a one-on-one video call with a potential customer you’re meeting for the first time.

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Additional Question — What is the most popular video conferencing tool?

What are the 2 main types of video conferencing systems?

Telepresence video conferencing systems use multiple screens or monitors to give participants the impression that they are physically present at the meeting. Desktop video conferencing system: A computer or laptop comes with all the necessary hardware and software for video conferencing.

What is the difference between online meeting and video conference?

Video conferencing as opposed to web conferencing Video conferencing and web conferencing are frequently mistaken for being the same technology. Web conferencing does not require any specialized software or hardware, in contrast to video conferencing, which is the main distinction between the two types of conferences.

What are the types of video conference?

1:1 conversations, internal video calls/team meetings, external video calls with a customer or vendor, and large, all-hands meetings are some of the most popular and important types of video conferencing.

What are the types of conference?

1 1 Various conference typesExamplesConferenceAnnual Conference of the Society for French Studies Biennial Conference of the Society for Italian StudiesSymposiumPostgraduate Symposium in Spanish and Portuguese Studies SeminarIGRS: From Textual to Visual Departmental Research Seminar (Italian, UCL)

What does video conferencing mean explain its types?

A type of online meeting called video conferencing involves a live audio-visual call between two or more people. No matter where they are in the world, participants can communicate in real time with each other via a strong internet connection.

What are the types of web conferencing?

Webcast, Webinar, and Web Meeting are the three types of web conferencing.

Which app is best for online meetings?

The Best Apps for Video Meetings for TeamsZoom One of the most widely used options for business video conferencing is Zoom. Business Skype. The well-known Skype service from Microsoft has been enhanced with a business-ready video conferencing tool. Slack. BigBlueButton. BlueJeans. Whereby. GoToMeeting. WebEx from Cisco

What is online meeting software?

The platform that schedules, hosts, and stores your online meeting is called online meeting software. Online meeting software uses an underlying VoIP system to connect all meeting participants and offers options for connection via an app, a web browser, or a dial-in conference.

What is online conferencing tools?

Web conferencing is a service that allows you to conduct live meetings, conferences, presentations, and training sessions over the internet, particularly on TCP/IP connections. You can use a VoIP connection to join the conference over the phone or through your computer’s speakers and microphone.

Is the most popular tool for e conferencing?

Perhaps the most widely used web conferencing tool is Skype.

What are the benefits using video conferencing?

10 benefits of video conferencingIt facilitates better communication. enhances interpersonal relations saving money saving time simplifies teamwork enhances effectiveness. increases output. makes it simpler to schedule meetings.

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